One area of business management that is seldom neglected, resulting in unforeseen expenses throughout the year, is building maintenance management.
All facilities need routine cleaning as well as a maintenance program in order to prosper. Instating a specific program for the long-term care of your facility allows for better organization and communication within a business.
Budgeting and Planning
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It is important to know the exact amount you are willing to spend on a building maintenance program ahead of time. Even if you have limited funds, deep-cleaning services should be one of your top priorities as they can extend the life of your building.
A wisely set up budget should include those services that are essential to every facility, such as carpet cleaning, floor finishing, high dusting of vents and quarterly cleaning services and upholstery maintenance.
A great way to accurately budget is to have maintenance expenses allocated for the entire year. This way the facility manager will be able to evaluate which services are most important when developing a schedule.
Before requesting estimates, draw up a list of the tasks you need to have done and another list of things you would like to have done, then put together an estimate budget for janitorial services. Have the lists handy when interviewing potential cleaning companies and try to get a company that can deliver in all or most of those items to avoid further searching and interviewing several companies throughout the year.
Most commercial janitorial companies will offer a discounted rate on a yearly cleaning contract; saving your business additional long-term expenditure.
Breaking Down the Schedule
Every facility manager should add carpet cleaning on his or hers maintenance program checklist. A predictive maintenance budget can detect potential problems before they grow by reducing the frequency, severity, or even cost of replacement. Keeping these risks in mind, carpet cleanings should take place at least twice per year using an extraction cleaning method can significantly protect indoor air quality for your clients and employees.
Different types of floors require different finishes; if you have a vinyl composition, laminated, or linoleum floor, it is important to have a regular professional strip and wax service program. Obviously the better you maintain the floors the more value you get out of your floors before having to replace them. Therefore by maintain the floors and surfaces in your building, you are extending the life-time of these and therefore reducing renovations / replacement costs.
By hiring a cleaning services company you can expect more interested clients and partners, healthier employees, additional time as well as annual savings.
Happy Budgeting!