Monthly Archives: October 2013

Cleaning an office takes time and effort, to maintain it as a first class work-space takes expertise and specialized equipment. The efficient way to handle the maintenance of your professional office is to hire a professional cleaning company to handle the task so that you can focus on other high level priorities. As you know, there are dozens if not hundredths of professional office cleaning services in Boston and researching and finding the right one can be a daunting task.  Therefore we have a few tips below for your consideration:

• A professional office cleaning service must be equipped with proper equipment and supplies to provide the service required. If a company asks you to provide anything such as ladders, cleaning agents or vacuums, that’s a very bad sign and you should run away from them!

  • NOTE: additional supplies such as toiletries, tissue paper or additional bathroom and kitchen supplies could be provided by your professional office cleaning service at an additional cost. If it’s a small company, they may not be equipped to offer the additional supplies for an affordable cost; if this is very important for you so you don’t have to worry about purchasing such items, ask the company to confirm they can provide such additional supplies. If possible, try to find out if they shop at the local Home Depot or if they actually have a supplier that offers them better pricing. Obviously, you want to go with a company that has at least 1 or 2 major supplier that can offer the lowest cost possible.
• Ask the company to confirm in writing that their staff is properly screened for work authorizations, criminal records, etc.
• Ask for commercial references. If the company provides a personal or a residential cleaning client as a reference that probably means that they are just starting out. If you have an office that requires a high level of attention you should ask them for a commercial client reference. Cleaning a home is much different than cleaning a professional office and thus it requires different knowledge and training for the staff.
• Ask for the company’s insurance certificate – always! Prior to the walk-thru, the professional cleaning office service should have asked you to send them your requirements. This prevents wasting your time and theirs – if they did not, it probably means that they have no clue what they are doing or that they have sufficient insurance and umbrella coverage to cover huge buildings. Regardless, review the certificates to avoid wasting your time.

We hope some of this tips have been helpful! Stay tuned for the next set of tips coming soon! Cheers!

As you may know cleaning a professional office is different than cleaning a house or apartment, and the same rules applies – not two offices or commercial spaces are the same and understand the science of cleaning is a huge factor to ensuring the right staff members are dispatch to different accounts. For example at Boston’s Best Commercial Cleaning, we have our staff members dispatched to the commercial accounts based on their expertise – a cleaner who is excellent in carpet and large construction clean ups will not be dispatched to clean a small dental office – besides we have to keep them challenged and moving forward!

So how can you hire the right Janitorial cleaning service in Boston? Easy!

• Call their office several times with different questions – the level of customer service should be consistent, look out for their level of professionalism! And take notes. Call at least 5 janitorial cleaning services and take notes each time. This will help to gather as much info as possible to make an informed decision letter.
• Ask for an over the phone quote, if they give you one be concerned! Regardless of how small or big, a reliable janitorial cleaning service will always ask to see the space first or provide you with an over the phone rough quote but insist on seeing the space and meet you in person. At Boston’s Best Commercial Cleaning we use a state of the art software for estimating and only after seeing the space can we use it accurately to quote you accordingly. Once we see the space and meet you in person, then we put together a detailed proposal for your review.
• If you go with the cheaper priced janitorial service, chances are that you will be changing company soon or that you will get used to mediocrity. If you are hiring a cleaning company because you want to present yourself to your customers and clients on another level better than your competition, then hiring the cheapest janitorial cleaning service is really going to just cause you more problems!

  • Pricing determines how many hours the company will schedule the cleaners for at each work location. If you pay little, you will get little and poor attention to detail.
  • Ask for a longer contract so you can get a significant discount may be the best way to get the best price for the best service. At Boston’s Best, we do contracts for months or years – the contract for over 1 year are always at a lower costs.
  • Ask to pay in advance – sometimes you can save as much as 2% or more. Here at Boston’s Best Commercial Cleaning – we provide 2% off per account. Some of our clients have more than 2 accounts so it results in good savings!

Feel free to email us with any questions – even if we are not the right company for you, we’ll be happy to talk to you and help you find the right janitorial service.